In every office there is someone who is obsessed with the latest tech and the one in ours predicts that our office is going to become a paperless office, an office that is aware of the impact we are having on the environment. At presently we cannot know if this prophecy will come true but most offices can cut back on paper and reap the many rewards it can offer.
There are many reasons why a Borough of London modern office shout make paper cut backs, for one the blatant environmental benefits, then the amount of money you can save and also because paper cannot always be trusted to keep private data protected.
So for a firm that is relocating to a new Borough of London office in a new location then here are some pieces of advice to make it a modern, 21st century, paper-free office; as compiled by www.officebroker.com.
1) Firstly, determine where in Borough of London is your closest recycling facility or service. As a manager you need to work out where the recycling facility is and which roads to take to get there from the office. It will also be of benefits to arrange a collection service, as from your Borough of London office it could be quite a distance to the plant.
2) Secondly, you should use electronic messaging rather than paper letters. The move effective and easy to implement ways to reduce paper usage in the office is to use computer based messaging instead of the traditional sending letters, fax machines and memos. If you use this method then you will be able to reduce office spending and you will also make workers a lot more productive as they won't have to wander through the office delivering a letter but rather they can just click on send to action an email.
3) Journals, marketing materials and even the local daily paper can all be read on the internet, so there is practically no need to have a cumbersome and out-dated paper copy as well. In fact, using paper for these particular purposes is just a blatant waste of paper that is completely damaging out environment and costing your company thousands. What I mean by this is that 99 percent of the time papers and magazines just end up in the trash, so it is just a big waste of paper. And if you choose to have a digital copy sent by email then you can make use of articles in presentations or reports more easily than if you had a hard copy.
4) Replace post-its with an office white board. Office staff always need to scribble something down and more often than not this is on a yellow post-it but in a reduced paper office you might want to think about using a whiteboard and using that. A whiteboard can be used and reused many times and is a good way to brainstorm with your workers and flesh out some of their ideas. All of which means a whiteboard can be the ultimate way to minimise the use of paper in your office. So if you have just taken Borough serviced offices from www.officebroker.com, then make sure you go to a stationary shop for a board.
5) And just so you know it's not all about A4 paper, paper-free means much more. It also means using an electric heater to dry your hands rather than paper towels and by replacing paper throw away cups with real and reusable mugs. There are lots of little ways that you can cut back on paper usage, it might just be something simple like putting a paper bin in the corner of the office.
Just a few months ago one of the companies I work with relocated to a Borough of London office and they made the most of the upheaval by using it as an opportunity to instil change paper usage habits. After a few months they found that they saved a substantial amount of money and their staff was more efficient with paper.
Nov 20, 2011
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